Job Description
As a manufacture and world wide exporter of Agri machinery, we have numerous operational areas for the right candidate to gain experience and grow their career.
Position Overview: We are seeking a motivated and detail-oriented individual to join our team as a Business Administration Assistant. The successful candidate will play a key role in supporting our administrative functions, contributing to the efficient operation of the organization.
Responsibilities:
Perform general administrative tasks, including answering phone calls, responding to emails, and managing correspondence.
Assist with supporting customer service with queries.
Scheduling appointments, meetings, and conferences for management and staff.
Support export activities with arranging travel and accommodation.
Support purchasing with supplier quotations and ordering.
Maintain and update company databases and filing systems, ensuring accuracy and confidentiality of information.
Prepare and distribute internal and external communications, such as emails, letters, and reports.
Assist with basic accounting tasks, such as invoicing, processing orders & payments, and reconciling accounts.
Assist with despatching daily orders and liaising with transport companies involved.
Support logistics and assist with customs documentations
Support HR activities, including recruitment, onboarding, and employee record maintenance.
Coordinate office supplies and equipment procurement, ensuring adequate stock levels and optimal utilization.
Assist in organizing company events, workshops, and training sessions.
Provide administrative support to various departments as needed.
Benefits:
Competitive salary
Employee discount
Pension scheme
Professional development opportunities
Person Specification
Experience with office software applications, such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and proficiency in data entry and record-keeping.
Skills and Abilities:
Excellent communication skills, both written and verbal, with the ability to interact professionally with colleagues and external contacts.
Strong organizational skills and attention to detail, with the ability to prioritize tasks and manage time effectively.
Proficiency in administrative tasks, including answering phone calls, responding to emails, and managing correspondence.
Ability to maintain confidentiality of sensitive information and handle confidential materials with discretion.
Proactive attitude and willingness to take initiative in completing tasks and assisting team members as needed.
Basic understanding of accounting principles and experience with basic accounting tasks, such as invoicing, processing payments, and reconciling accounts, is desirable.
Familiarity with HR processes and procedures, including recruitment, onboarding, and employee record maintenance, is a plus.
Ability to work independently with minimal supervision as well as collaboratively within a team environment.
Personal Attributes:
Professional demeanour and positive attitude, with a commitment to providing excellent customer service to both internal and external stakeholders.
Adaptability and flexibility to work in a fast-paced and dynamic environment, handling multiple tasks and changing priorities with ease.
Problem-solving skills and ability to remain calm under pressure, resolving issues efficiently and effectively.
Strong work ethic and reliability, with a commitment to meeting deadlines and delivering high-quality work.
Continuous learner mindset, with a willingness to acquire new skills and knowledge to enhance job performance and contribute to the success of the organisation.